Receptionist/Administrative Assistant

A well-established and growing brand in architectural, structural, and design glass located in Santa Fe Springs, CA is seeking a Receptionist/Administrative Assistant to provide support to the AP/AR department as needed . The ideal candidate will provide excellent customer service.

Key Responsibilities/Duties:

  • Answer main phone line, screen and direct calls, and monitor main line voice messages.
  • Greet visitors as they arrive and advise appropriate staff member.
  • Receive and distribute deliveries, incoming USPS mail, posting and delivery of outgoing mail. Assist with courier requests and correspondence.
  • Maintain daily incoming/outgoing visitor logs.
  • Update all internal contact lists including staff telephone extensions.
  • Monitor and maintain office equipment; copier, scanner and postage meter.
  • Monitor office supply inventory and place supply orders as needed.
  • Serve as back-up for AR/AP duties.
  • Perform other related duties as assigned

Skills / Qualifications:

  • High school diploma or equivalent.
  • Professional demeanor and excellent customer service abilities required.
  • Desire to learn Accounts Payable and Receivable processes.
  • Proficiency in Microsoft Word, Excel, and Outlook. Experience with FeneVision a plus.
  • Exceptional organizational and multi-tasking skills
  • Ability to be detail-oriented, to remain calm under pressure while also demonstrating a sense of urgency, and to follow instructions with limited supervision.
  • Excellent interpersonal skills with an aptitude for maintaining a professional demeanor when handling complex issues.

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